Privacy Policy
Our Commitment to Privacy
Olumo Progressive Association Canada Inc. (“OPAC,” “we,” “us,” or “our”) is committed to
protecting the privacy and security of your personal information. This Privacy Policy explains
how we collect, use, disclose, and safeguard your information when you visit our website or
interact with our association.
Information We Collect
Personal Information You Provide
When you apply for membership, register for events, contact us, or make donations, we may
collect:
● Name and contact information (address, email, phone number)
● Date of birth and age verification
● Ancestral heritage information
● Financial information (for membership dues and donations)
● Emergency contact information
● Educational background (for scholarship applications)
● Employment information (optional)
Automatically Collected Information
When you visit our website, we may automatically collect:
● IP address and browser type
● Device information
● Pages visited and time spent on pages
● Referring website addresses
● Geographic location data
How We Use Your Information
We use collected information to:
● Process membership applications and maintain membership records
● Communicate about meetings, events, and association activities
● Process payments for dues, fees, and donations
● Administer scholarship programs and member benefits
● Verify eligibility for membership and benefits
● Maintain financial records and conduct audits
● Comply with legal obligations under Canadian law
● Improve our website and services
● Send newsletters and updates (with your consent)
Legal Basis for Processing (PIPEDA Compliance)
Under Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA), we
process your personal information based on:
● Consent: You provide explicit consent when joining OPAC
● Contractual necessity: To fulfill membership obligations
● Legitimate interests: To operate our association effectively
● Legal obligations: To comply with Canadian regulatory requirements
Information Sharing and Disclosure
We do not sell, rent, or trade your personal information. We may share information only in the
following circumstances:
Within OPAC:
With elected officers and committee members on a need-to-know basis
● With independent auditors for financial review purposes
With Third Parties:
● Service providers (website hosting, payment processing, email services)
● Egba National Association of North America (for coordination purposes)
● Legal authorities when required by law or to protect rights and safety
With Your Consent:
● Media publications (names/photos from events)
● Member directories (if you opt-in)
Data Security
We implement appropriate technical and organizational measures to protect your personal
information:
● Secure encrypted connections (SSL/TLS)
● Limited access to personal information
● Regular security assessments
● Secure storage of physical documents
● Multiple signatories required for financial transactions
However, no method of transmission over the internet is 100% secure, and we cannot
guarantee absolute security.
Your Privacy Rights
Under Canadian privacy law, you have the right to:
● Access: Request copies of your personal information
● Correction: Request correction of inaccurate information
● Deletion: Request deletion of your information (subject to legal requirements)
● Withdraw Consent: Opt-out of non-essential communications
● Data Portability: Receive your data in a structured format
● Complaint: Lodge a complaint with the Privacy Commissioner of Canada
To exercise these rights, contact our General Secretary at the address provided on our Contact
page.
Retention of Information
We retain your personal information for as long as:
● You remain an active member of OPAC
● Required for legal, accounting, or reporting purposes
● Necessary to resolve disputes or enforce agreements
Former members’ records are retained for seven years for audit and legal purposes, then
securely destroyed.
Children’s Privacy
OPAC does not knowingly collect personal information from individuals under 18 years of age
except for scholarship program purposes, where parental consent is obtained.
Cookies and Tracking Technologies
Our website uses cookies to enhance user experience. You can control cookie preferences
through your browser settings. Essential cookies necessary for website functionality cannot be
disabled.
Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy
practices of these external sites. Please review their privacy policies independently.
Changes to Privacy Policy
We may update this Privacy Policy periodically. Changes will be posted on this page with an
updated “Last Updated” date. Continued use of our services after changes constitutes
acceptance of the revised policy.
International Data Transfers
OPAC primarily operates within Canada. If information is transferred internationally (e.g., to
Egba National Association in the United States), we ensure appropriate safeguards are in place.
Contact Information for Privacy Concerns
Privacy Officer: General Secretary, OPAC
Email: Olumoopac@yahoo.ca
Mail: 40 Garibaldi Drive, Brampton, ON L6X 4Z2, Canada
Office of the Privacy Commissioner of Canada:
Website: www.priv.gc.ca
Toll-free: 1-800-282-1376